Helping people in Oxfordshire

How to apply

Important: Covid-19 update

During this very difficult period of the Covid-19 crisis the Feoffees are focussing their grant making on those charities whose services are meeting urgent needs arising from the pandemic, or who have been significantly impacted by the crisis. The Feoffees will no longer accept applications for the November 2021 meeting after the closing date of 15th October 2021. Applications for the next meeting in February 2022 may be submitted from Mid-November 2021. Please refer to the Guidelines for Applicants under the How to apply tab.

Application in the first instance is to Mr Rupert Sheppard, Clerk to the Feoffees following the Guidelines for Applications set out below:

Requirements: Send a short letter by email to of not more than 500 words. It is mainly on the basis of this letter that the Feoffees will make a decision on any funding.

In that letter, please

  1. Give a brief introductory background to the charity
  2. For specific projects – outline the aim of the project you are applying for as well as what difference the grant would make if you were to be successful
  3. Apply, if you wish to, for core funding
  4. Specify the exact amount of grant you are asking the Feoffees to consider and detail what this will be used for
  5. Supply a brief budget if appropriate
  6. State for the Feoffees’ benefit what proportion of any funds granted would go directly to the project and what would be allocated to fundraising, administration etc.
  7. Provide a copy of your charity’s latest available accounts, in particular details of the annual income/ expenditure, surplus/deficit and funds carried forward. This is essential for the application to be considered by the Feoffees
  8. If your application involves a school or schools, explain to the Feoffees the number and proportion of pupils receiving free school meals

The Feoffees meet four times a year in February, May, July and November. Applications need to be received at least a month before the Feoffees’ meetings, incorporating all the above information. Confirmation of any grant awarded will be sent out within a month of the meeting.

The average grant awarded is between £1,000 and £3,000 but this can vary with circumstances and the type of project for which funding is being sought. In special circumstances an award may be given over a number of years entirely at the Feoffees’ discretion. Grants are awarded to charities working within the City of Oxford or in Oxfordshire. Generally, grants from national charities will need to have a specific Oxford/shire basis and will be capped at £500 unless there is a good reason for varying this.

Email applications are welcome. Please ensure that all applications are accompanied by contact details, email address, website address (if available) and phone number (where you can be reached if there are any queries) and name of the organisation to which any cheque is payable.

You may include any relevant leaflets or literature you wish but these will not make up part of the proposal.